Settings On Backoffice

Summary

⚙️ Account-Wide Settings: Settings in the backoffice apply to every device on your account, so you can keep labelling consistent across your sites.

🔧 What You Can Control: Permissions for each role, how labels look, expiry date rules, label ordering, wastage recording, device timeout, date format and custom fields for sale labels.

📍 Device Settings: A few settings are set per device instead, under Devices: profile PINs, the daily expiry report email and storage rule groups.

Detailed Step-by-Step Summary: Backoffice Settings

Accessing Settings

Log in to the backoffice and click Settings in the left-hand menu. Settings are grouped into sections; click a section to open it.
Toggle a setting on or off, or click Edit next to a value, change it and click Save.
Changes apply to every device on your account. On multi-site accounts, settings may be managed at group level.

Language & Regional Settings

Setting	What it does
Date format	Sets the date format on the device and on printed labels: UK (DD/MM/YYYY, default) or US (MM/DD/YYYY)

Permissions

Setting	What it does
Print Only Rules: Allow label ordering	Lets Print Only users order labels from the device
Allow miscellaneous label printing	Shows the Misc print option on devices
Enforce time validation when printing labels	Labels won't print if the device's time has been changed manually
Disable Label Reprint Display	Hides the reprint information on reprinted labels
Allow scan to print mode	Adds Scan to Print to the device's main menu
Show hidden labels in logs	Shows hidden labels, struck through, on the print log and expiry report in the backoffice

User Group Permissions

Setting	What it does
Allow Print Only users to use misc print	Misc print for Print Only users
Allow User Managers to use misc print	Misc print for User Managers
Allow Print Only users to use print expiry override	Lets Print Only users change expiry dates when printing
Allow User Managers to use print expiry override	Lets User Managers change expiry dates when printing

Label Format Settings

Setting	What it does
Hide Allergens (prep labels only)	Hides allergens on prep labels and in the backoffice
Include Weekday	Prints the weekday before the date, e.g. MON 01/01/24
Hide Batch Code	Removes the batch code box when printing
Allow full printing timestamp	Adds the time to printed dates
Enforce marking labels as misprinted	On: scanning gives a Misprint option (label crossed out on the logs). Off: a red Delete button that removes the label from the logs entirely
Use condensed font on sale labels	Fits more text, such as long ingredients lists, on sale labels
Text before the printed date (prep only)	Up to 5 options staff choose from when printing, e.g. Decanted on, Opened on, Frozen on
Show barcode number on sale labels	Prints the full EAN-13 number under the barcode

Label Type Order Settings

Setting	What it does
Allow Single Height orders	Lets users order Single Height labels on the device
Allow Double Height orders	Lets users order Double Height labels on the device
Allow Single Height Easy Peel orders	Lets users order Single Height Easy Peel labels on the device
Max label order quantity	The most items in one order. Recurring orders are limited to 100 of each label type

To stop label orders being placed from a specific device, contact support@labl.it and we'll turn ordering off for that device.

Expiry Date Settings

Setting	What it does
Include day of production	Counts the day of printing as day one. For example, a 3-day rule printed on 01/01/24 expires on 03/01/24
Allow print expiry override	Lets users change the expiry date when printing
Disable extension of expiry date if active override	Expiry dates can be shortened but not extended when an override is active
Copy label on reprint	Reprints via the barcode keep the original date and label data
Defrost time (hours)	The default defrost time for prep products. Product-specific defrost times override it

Wastage Settings

Setting	What it does
Allow Units / Weight / Volume	Choose which measurement types staff can use
Picture required rules	Make photos optional, required or unavailable
Allow users to enter notes	Show or hide the notes box when recording wastage
Recipients for the daily wastage report	Email addresses that receive the previous day's wastage report overnight

Device Timeout Settings

Setting	What it does
Timeout after inactivity	Seconds of inactivity before the device times out. Set to 0 to turn it off

Date and Time Settings

Setting	What it does
Allow selecting time on sale labels	Adds a time picker when choosing a date on sale labels

Custom Field Settings (sale labels only)

Setting	What it does
Allow Sale labels to be printed with custom fields	Fields printed on every sale label, each with a default value, e.g. Company
Allow Sale labels to be printed with lower custom fields	Fields filled in per product, e.g. Price or Weight, each with its own font size (20–50, default 25) and an option to print on its own line

Renaming a lower custom field deletes the data saved against it on every product. Contact support@labl.it if you need to rename one.

Storage Rule Groups

Create shared sets of storage locations and expiry rules for several devices. See Storage Locations On Backoffice.

Applying Settings Across Devices

Global Impact: Any changes you make apply to all devices on your account. Please keep this in mind before changing a setting.

By adjusting these settings, you can make sure your devices work the way your kitchen does, with the right level of control over labelling and expiry dates.