Wastage Reporting

Summary

🗑️ Recording Wastage: Record wastage on the device at the point of discard: scan the label or type the product, choose a reason, enter the amount and add a photo or note.

📊 Viewing Wastage: View the wastage log on the device or in the backoffice. The backoffice adds filters and shows the notes and photos taken on the device.

⚙️ Wastage Settings: Choose the measurement types, photo and notes rules, containers, reasons, and who receives the daily wastage report.

Detailed Step-by-Step Summary: Wastage Reporting

Introduction to Wastage Reporting

What It's For: Wastage reporting helps you track and understand food waste in your kitchen.
How It Works: You record each wastage event on the device at the point of discard, entering the product name (or scanning a Labl.it prep label), the reason for wastage and an optional photo. The backoffice stores and totals this information, so you can see what's being wasted, why, and where you can reduce it. Wastage can't be recorded in the backoffice; it's for viewing and filtering.

Recording Wastage on the Device

Press Wastage from the main menu.
Find the product by scanning the barcode on its Labl.it prep label, or by typing the name. For a whole returned dish, type the dish name rather than logging each part.
Select a reason. You can also enter a batch code.
Press Next.
Choose how to measure it (only the types switched on in Wastage Settings appear):
- Volume (containers)
- Weight (g / kg)
- Units (containers)
Use the slider to set the amount, then press Next.
Capture an image and/or type a note. Depending on your Wastage Settings, each may be optional, required or switched off.
Press Submit. The entry is saved to the wastage log.

Viewing Wastage in the Backoffice

Select Wastage from the side panel to view wastage recorded on your devices. You'll find:

Section	What it's for
Total counts	Total wastage by volume, weight and units
Items	Each wastage entry recorded on your devices, with notes and photos
Wastage Settings	Configure permissions and requirements
Containers	Create containers and set their volume (ml)
Wastage Reasons	Create and manage the reasons staff choose from

Device or Backoffice? You can view the wastage log on both. The backoffice gives you filters (user, item, date range and unit type), which can be combined, and shows the notes and photos taken on the device. Photos can't be viewed on the device.
Exporting: Export the wastage log as a spreadsheet.

Wastage Settings

Set these in Settings → Wastage Settings:

Setting	What it does
Allow Units / Weight / Volume	Choose which measurement types staff can use
Picture required rules	Make photos optional, required or unavailable
Allow users to enter notes	Show or hide the notes box. To make notes required for a particular reason, go to Wastage Reasons, click the three dots next to the reason and select Edit
Recipients for the daily wastage report	Email addresses that receive the previous day's wastage report overnight

By recording wastage consistently, you can see exactly what's being thrown away and why, and find ways to reduce it over time.