Scan functionality

Summary

🔍 Scanning Labels: Press the scan button on the side of the device to read the barcode on a Labl.it prep label. On V2S and V3 devices this is the dedicated scan button; on V2PRO devices it's the lower part of the volume button.

📝 Managing Labels: After scanning, you can mark the label as a misprint (or delete it), reprint it, hide it from the expiry report, or add it to a prep list.

📅 Updating Expiry Dates: You can change the use by date before reprinting, if your role is allowed to.

🏷️ EAN-13 Barcodes: Scan a real EAN-13 barcode that's been added to a prep or sale product to bring up that product's label.

⚡ Scan to Print: Relabel items quickly with a new expiry date, one scan per label.

Detailed Step-by-Step Summary: Scan Functionality

Introduction to Scanning

Scan Functionality Overview: Scanning lets you manage labels you've already printed, so your print log and expiry report stay accurate.
Button Location: On V2S and V3 devices, use the dedicated scan button on the side. On V2PRO devices, use the lower part of the volume button. Not sure which model you have? See Identifying your device model.

Step 1: Activating the Scan

Press the Scan Button: The red scan beam and flashlight switch on together. Point the beam at the barcode on the bottom of the prep label. You can scan from any print screen.

Step 2: Choosing an Option

Once the label is scanned, it opens with these options:

Option	What happens	Effect on reports
Misprint	Type a reason, then press Confirm	Removed from the expiry log on the device and struck through on the backoffice expiry report. Struck through on the print log on the device and in the backoffice
Delete (red button)	Shown instead of Misprint on some accounts	Removed completely from the print log and expiry report, on the device and in the backoffice
Reprint	Prints a new label with the original expiry date and label data. The label shows the original print date and the reprint date	Previous label struck through on the print log and the expiry report
Hide From Expiry	Removes the item from the expiry report once it's been used	Expiry report only; the print log is unchanged
Add to Prep List	Adds the product to a prep list you've already created	None

Whether you see Misprint or Delete depends on the Enforce marking labels as misprinted setting in the backoffice.

Step 3: Updating the Expiry Date

Changing the Date: Before reprinting, tap the use by date to choose a new one. This is only possible if expiry override is allowed for your role in backoffice Settings.
Keeping the Original Date: By default, a reprint copies the original expiry date, which is useful when decanting into new containers.

Using EAN-13 Barcodes

Add the product's EAN-13 barcode number to the prep or sale product, either in the backoffice or on the device.
Scan any barcode carrying the same number.
The label for that product displays on the device, ready to print.

The scanner only recognises real EAN-13 barcodes, and only once they've been added to a product. Other barcode types, and EAN-13 barcodes not linked to a product, won't be recognised.

Scan to Print Mode

Scan to Print is for quickly relabelling items with a new expiry date. It appears on the device's main menu when it's switched on in backoffice Settings.

Select Scan to Print from the main menu.
Choose the expiry date for the new labels.
Scan a label. The new label prints instantly with a reprint flag.
Keep scanning to relabel more items with the same date.

For one-off reprints, use the standard scan from the print screen instead.

Settings That Change Scanning

Your backoffice Manager can change how scanning works in Settings:

Setting	Effect
Enforce marking labels as misprinted	On: the option is Misprint. Off: it becomes a red Delete button
Copy label on reprint	Reprints keep the original expiry date and label data
Disable Label Reprint Display	Hides the reprint information on reprinted labels
Allow print expiry override	Lets users change the date before reprinting
Allow scan to print mode	Shows Scan to Print on the main menu
Show hidden labels in logs	Shows hidden labels, struck through, on backoffice reports

By following these steps, you can use scanning to manage labels, keep your print log and expiry report up to date, and make sure labels show accurate expiry dates.

Please note: Labl.it prep label barcodes can be scanned by the device for reports and wastage, but can't be used with POS systems.